Document platform - Adobe LiveCycle

Cleverbee as the IT solutions implementation partner teams up with Adobe to provide solutions designed for quick and cost-effective digitalisation and automation of processes which are normally run by email or in paper form with no further use of the data.

Adobe document platform can be used as a cost-effective solution for:

• Document archiving
• Document security
• Personal data protection
• Secure offline and online handling of documents
• Document-related processes and workflows in a company (such as acceptance of invoices)
• Bulk printouts (such as bills for your customers)
• Presentation of your documents on the Internet
• Communication with your customers in support of marketing activities

Every company has certain processes whose implementation in large information systems is time-consuming and costly. Those processes are usually still run in the paper form or by email. Adobe technology has approached this issue to improve efficiency and obtain valuable data from the processes.

The well-known and widely used PDF format (Portable Document Format) is an electronic medium that allows users to work with their documents in the same manner as they do with paper documents. Besides, PDF supports document life cycle management and handling of legal relevance of paper and electronic documents.

PDF documents may also contain XML texts and fields, lists of codes, logics, access rights to the document and a number of other properties to ensure a smooth transition from the paper form to an information system. The result is called Adobe LiveCycle form technology.

Adobe LiveCycle is used to generate forms and manage documents. Standard users use Acrobat Reader, a widely used program installed in about 95% of computers worldwide, to work with Adobe PDF forms.

By integrating the documents to currently used systems, Adobe LiveCycle helps create a high-performance information system to support all the processes in which paper still prevails.

For businesses and authorities, PDF is a standard platform that they can use to replace various types of paper documents, including forms, non-structured documents, projects and technical documentation.

PDF can also be used to create folders containing different types of documents. Old paper documents can be transformed and included in the folders. This greatly enhances the possibilities of paper documents. Aspects that are relevant in terms of authenticity verification of a document include the ability of the format to bear an electronic signature, full integrity of the signed content, protection of the document against unauthorised use and long-term archiving of the document.

With these properties, PDF has become a standard for electronic documents in a large number of countries. It is one of the most frequently used document formats among computer and Internet users. Meeting requirements for legal validity, its standard designed for long-term archiving has been accepted as an ISO standard.

When combined with a document repository based on a DMS (document management system), this platform is a robust, high-performance IT solution that meets all the requirements for long-term archiving, auditing and security.

Our DMS solutions are based on a high-quality platform called ECM Alfresco. Alternatively, the customer's current system can be used. By combining these products and our expertise, we are able to provide for efficient communication even in online systems that lag behind the current standards.